The Best Online Booking System for Hair Salons in 2025

Your clients expect to book online. If they can't book with you in 30 seconds, they'll book with someone else. Here's how to choose and set up the perfect booking system for your salon.

Why Online Booking is Essential

The Numbers Don't Lie

67% of clients prefer booking online

Salons with online booking see 26% fewer no-shows

Online booking generates appointments 24/7

Average time savings: 6-8 hours per week

What Clients Want

Book anytime, from anywhere

See real-time availability

Choose their preferred stylist

Get automatic confirmations

Easy rescheduling

Essential Features for Salon Booking

1. Service Menu

List all your services with:

Clear descriptions

Accurate timing

Pricing (if you display prices)

Which stylists perform each service

2. Stylist Selection

Let clients choose their preferred stylist, or offer "first available" for flexibility.

3. Smart Scheduling

Your system should:

Prevent double-bookings

Account for service duration

Include buffer time between appointments

Block your breaks and days off

4. Automated Reminders

Reduce no-shows with:

Confirmation emails immediately after booking

Reminder 24-48 hours before

Optional SMS reminders

5. Client Profiles

Track client history:

Past services and products used

Notes and preferences

Contact information

Booking history

Setting Up Your Booking Page

Step 1: List Your Services

Organize by category (Cut, Color, Treatment, etc.) and include accurate timing.

Tip: Round up your times. If a cut takes 35 minutes, list it as 45 to give yourself breathing room.

Step 2: Set Your Availability

Block off:

Lunch breaks

Days off

Holidays

Time for admin work

Step 3: Add Your Team (If Applicable)

For each stylist:

Profile photo

Services they perform

Their personal schedule

Short bio (optional)

Step 4: Configure Reminders

Set up:

Immediate booking confirmation

24-hour reminder (email and/or SMS)

Optional: Same-day reminder

Step 5: Add to Your Touchpoints

Put your booking link everywhere:

Website

Instagram bio

Facebook page

Google Business Profile

Business cards

In-salon signage (QR code)

Creating with Apollyx

With Apollyx, you can have a professional salon booking page live in minutes:

1. Tell our AI: "Create a booking page for my hair salon with cuts, color, and treatments" 2. Add your services: We'll suggest categories and you customize 3. Set your schedule: Define when you're available 4. Share your link: Add to Instagram, website, and more 5. Start receiving bookings: Get notifications and manage from your dashboard

Why Apollyx for Salons?

No monthly software fees

Beautiful, mobile-friendly booking pages

Integrated client intake forms

QR code generation for in-salon display

Email notifications for new bookings

Pro Tips for Maximum Bookings

Optimize Your Instagram

Your bio is prime real estate. Use it:

✂️ Hair Stylist | LA

📍 [Salon Name]

📅 Book your appointment 👇

[Your Apollyx link]

Use QR Codes In-Salon

Print a QR code for your booking page and display it at:

The front desk

Each station

On appointment cards

In the waiting area

Offer Online-Only Perks

Encourage online booking with small incentives:

Priority scheduling

First access to new appointment slots

Occasional small discounts

Conclusion

Online booking isn't optional anymore—it's expected. The easier you make it for clients to book, the more appointments you'll fill. Set up a professional booking system and watch your calendar fill up.

Create your salon booking page and start accepting online appointments today.